Dokumentscanning,,en,Hvad er forretningsfordelene,,en,et, der gemmer dine dokumenter på et enkelt sted,,en,mens du også giver dig mulighed for at finde den ønskede fil inden for få sekunder,,en,Lad mig spørge dig om dette,,en,hvorfor ville du vælge at gemme filer på dit kontor, når du sikkert kan indlæse dokumenter til din computer,,en,Nogle af jer frygter muligvis forandring,,en,mens andre måske er under indtryk af, at overgang fra håndtering af papirkopier til elektroniske filer muligvis ikke er så sikker,,en,Jeg vil fortælle dig, hvorfor det er vigtigt at implementere et dokumentscanningssystem,,en,Jeg vil dække disse vigtige fordele,,en,Øget sikkerhed,,en,Pålidelige sikkerhedskopieringsplaner,,en,Forbedrer dit økologiske fodaftryk,,en,Betters kundeservice,,en,Sparer tid og kontanter,,en,Giver dig lettere tilgængelighed,,en,Hvad er dokumentscanning, og hvordan kan det hjælpe,,en – What Are The Business Benefits?
Oversigt:
Do you enjoy sifting through various files looking for the right document? It can be a time-consuming task, which is why it is vital to consider implementing a document scanning system, one that stores your documents in a single spot, while also allowing you to find the desired file within seconds.
Let me ask you this: why would you opt to store files in your office when you can safely load documents to your computer? Some of you may fear change, while others may be under the impression that transitioning from dealing with hard copies to electronic files may not be as safe.
Throughout this article, I will tell you why it’s essential to implement a document scanning system. I will cover these key benefits:
- Heightened security
- Reliable back-up plans
- Improves your ecological footprint
- Betters customer service
- Saves you time and cash
- Gives you easier accessibility
What is document scanning and how can it help?
To put it simply: dokument scanning betyder scanning af harde kopier af vigtige dokumenter på din computer,,en,Endnu,,en,med det rette system,,en,hele processen giver dig adgang til en række nyttige funktioner,,en,nogle scannere gemmer dine filer som ordfiler i stedet for billeder,,en,når du indtaster et nøgleord,,en,din fil vises,,en,andre scannere indlæser kun dine filer som billeder,,en,hvilket gør det svært at følge med i at konvertere dine dokumenter til en ordfil eller organisere bulk scanninger,,en,Dokument scanning kan hjælpe med at gøre processen med indlæsning,,en,lagring,,en,og søgning efter filer super nemt og effektivt,,en,Hvilke funktioner skal du kigge efter,,en,Når du undersøger efter den rigtige dokumentscanner til din virksomhed,,en,er det vigtigt at vide, hvilke funktioner der kan gavne din virksomhed,,en,i det væsentlige,,en. Yet, with the proper system, the entire process will enable you to access a variety of helpful features.
For example, some scanners will save your files like word files rather than images. Therefore, when you type in a keyword, your file will pop up. Dog, other scanners will only load your files as images, making it hard to keep up with converting your documents to a word file or organizing bulk scans.
Document scanning can help to make the process of loading, storing, and searching for files super easy and efficient.
Which features should you look for?
When you’re researching for the right document scanner for your business, it’s essential to know which features can benefit your business. Dog, in essence, de fleste virksomheder vil drage fordel af disse funktioner,,en,Et system, der giver dig mulighed for at scanne en dynge med bunke dokumenter,,en,Automatiske funktioner, der genkender den fil, du uploader,,en,Anerkendelse af optisk karakter,,en,OCR,,en,—Denne funktion giver dig mulighed for let at konvertere PDF-filer til orddokumenter,,en,hvilket gør det nemt at søge efter det dokument, der er behov, via nøgleord,,en,Et system, der gemmer dine filer på,,en,snarere end i en database - gemme dine filer på en,,en,kan komplicere sager,,en,Et dokumentscanningssystem, der gør det nemt at dele filer med medarbejderne,,en,kunder,,en,og forretningspartnere,,en,Hvor kan du finde et dokumentscanningssystem, der indeholder alle disse funktioner og mere,,en,Jeg kan varmt anbefale at undersøge et forudgående scanningsprogram som HP,,en,Det er bestemt værd,,en:
- A system that allows you to scan a heaping pile of documents
- Automated features that recognize the file you’re uploading
- Optical Character Recognition (OCR)—this feature allows you to convert PDF files to word documents easily, making it easy to search for the document-in-need via keywords
- A system that saves your files on Windows rather than on a database—saving your files on a database can complicate matters
- A document scanning system that makes it easy to share files with employees, customers, and business partners
Where can you find a document scanning system that includes all of these features and more? I highly recommend looking into an advance scanning program like HP. It’s definitely worth it.
Hvordan kan et dokumentscanningssystem gavne din virksomhed,,en,Jeg vil fortælle jer alt om det nedenfor,,en,Hvad sker der, hvis nogen bryder ind på dit kontor og stjæler dine filer,,en,Når du scanner dine filer på din computer,,en,du behøver ikke at bekymre dig om tyveri,,en,de fleste systemer giver dig muligheden for at spore, hvem der har adgang til hver fil,,en,Du kan udføre andre sikkerhedsforanstaltninger for at sikre, at ingen bryder ind i din computer,,en,Du kan oprette en adgangskode på 12 bogstaver til dine filer,,en,Sørg for at medtage symboler,,en,og store og små bogstaver,,en,Nogle statistikker bemærker, at det vil tage en hacker to hundrede år at finde ud af en 12-bogstavsadgangskode,,en,Tror du, at han eller hun gerne vil bruge hele deres liv på at arbejde på en opgave, som de aldrig vil knække,,en,Kontroller, hvem der har adgang til dine filer i,,en? I will tell you all about it below.
- Heightened security
What happens if someone breaks into your office and steals your files? When you scan your files onto your computer, you won’t have to worry about theft. For example, most systems grant you the ability to track who has accessed each file. Plus, you can perform other security measures to ensure that no one will break into your computer. How?
- You can create a 12-letter password for your files. Be sure to include symbols, numbers, and uppercase and lowercase letters. Some statistics note that it will take a hacker two hundred years to figure out a 12-letter password. Do you think he or she would like to spend their entire life working on a task that they will never crack? Probably not.
- Check who can access your files in the cloud. Du kan nemt spore, hvem der har set på hvilke dokumenter,,en,Overvej at ansætte en hvid hat-hacker til at udføre en,,en,penetrationstest,,en,En hvid hat-hacker kender og forstår de metoder, sort-hat-hackere bruger til at stjæle information,,en,så han eller hun vil informere dig om, hvordan du kan øge din sikkerhed,,en,Du kan øge din sikkerhed ved at investere i et dokumentstyringssystem,,en,DMS,,en,En levedygtig DMS giver dig en kabinelignende funktion, der giver dig mulighed for at organisere dine filer,,en,vil hjælpe med at lette dit sind, når det kommer til frygt,,en,eller en upålidelig medarbejder,,en,Hvad vil du gøre, hvis dit kontor går i brand,,en,Eller hvis en oversvømmelse ødelægger dine filer,,en,Det vil tage aldre at flytte,,en,organisere,,en,og finde ud af, hvordan du henter vigtige dokumenter,,en,de fleste dokumenthåndteringssystemer er kompatible med skysystemer,,en.
- Consider hiring a white-hat hacker to perform a penetration test. A white-hat hacker knows and understands the methods black-hat hackers use to steal information, so he or she will inform you of how you can heighten your security.
You can up your security by investing in a document management system (DMS). A viable DMS will provide you with a cabinet-like feature that enables you to organize your files, og sikkerhed will help to ease your mind when it comes to fearing hackers or an untrustworthy employee.
- Reliable back-up plans
What will you do if your office goes up in flames? Or if a flood destroys your files? It will take ages to relocate, organize, and figure out how to retrieve important documents. Thankfully, most document management systems are compatible with cloud systems.
Hvis du er en stor virksomhed,,en,du kan se på enten varmt,,en,kold,,en,eller arkiverede skysystemer - alt afhænger af, hvad din virksomhed har brug for,,en,Husk, at varm opbevaring koster mere end kold opbevaring,,en,er det vigtigt at vide, at du altid kan sikkerhedskopiere dine filer,,en,hvilket kan hjælpe med at beskytte dine dokumenter, uanset om der er brand,,en,oversvømmelse,,en,eller en computer nedbrydes,,en,Hvorfor spilde papir, når du kan gå papirløs,,en,I dagens dag og alder,,en,opdatering af din forretningsplan til miljøvenlig praksis er blevet af største vigtighed,,en,Du kan endda spare nogle penge, når du går til et papirløst kontor,,en,Fotokopieringsomkostninger kan tilføjes over tid,,en,så jo mindre papir skal du kopiere,,en,jo mindre penge du bruger,,en, you can look into either hot, cold, or archived cloud systems—it all depends on what your business needs. Keep in mind that hot storage costs more than cold storage!
Dog, it’s vital to know that you can always back-up your files, which can help to keep your documents safe whether there’s a fire, flood, or a computer break down.
- Improves your ecological footprint
Why waste paper when you can go paperless? In today’s day and age, revamping your business plan to environmentally-friendly practices has become of the utmost importance. You may even save some money when you go to a paperless office. Photocopy costs can add up over time, so the less paper you have to copy, the less money you’ll spend.
- Betters customer service
Why waste time searching for a document a customer needs when you can find the file with a few clicks of the mouse? When a customer, business partner, or someone with a business-related inquiry calls you, it’s essential to find the information they need fast. It can be easy to forget that you need to find information for a customer, especially if you have to sift through cabinets of paper documents. Dog, document scanning enables you to find the files almost immediately.
Plus, you can get creative with how you organize your files when you have them on your computer, but there are only so many ways you can sort hard copies of your documents.
- Saves you time and cash
Why pay an employee to look for a hard copy of a document for an hour or two when they can find the file within minutes on a computer? Hvis du betaler din medarbejder,,en,USD pr. Time,,en,du har brugt det beløb på at udføre en unødvendig opgave,,en,dine medarbejdere kan arbejde på et andet job,,en,en, der kan hjælpe med at fremme din virksomhed,,en,scanning af dine filer til din computer sparer tid og penge,,en,Hvorfor dele en fil via e-mail, når alle på dit kontor kan få adgang til filen på samme sted,,en,Bekymret for, at nogen vil se filen,,en,Du kan bruge adgangskoder og andre sikkerhedsforanstaltninger for at sikre, at kun de rigtige personer vil se filen,,en,Når der er et enkelt adgangspunkt,,en,alle kan dele,,en,udsigt,,en,og modtag filer på ét sted,,en,gør hele processen supereffektiv,,en,Vil du gå fra et papirfyldt kontor til et papirfrit rum,,en,Et dokumentscanningssystem hjælper med at frigøre værdifulde kontorlokaler,,en,reducere omkostninger,,en 30 USD per hour, you will have spent that amount on completing an unnecessary task. Therefore, your employees can work on another job, one that can help to advance your business. In the end, scanning your files to your computer will save you time and money.
- Gives you easier accessibility
Why share a file via email when everyone within your office can access the file in the same spot? Worried that someone will see the file? You can use passwords and other security measures to ensure that only the right people will view the file.
When there’s a single point of access, everyone can share, view, and receive files in one spot, making the entire process super-efficient.
Will you go from a paper-filled office to a paper-free space? A document scanning system will help to free up valuable office space, reduce costs, og skabe et mere effektivt arbejdsmiljø,,en,I denne artikel har vi drøftet forskellige forretningsfordele ved dokumentscanning,,en,Der vil være meget flere punkter at diskutere om scanning af dokumenter og deres fordele,,en,vi har dækket nogle af de vigtigste fordele,,en,Håber, at dette vil hjælpe dig med at forstå de grundlæggende forretningsfordele ved scanning af dokumenter,,en,techalpine.com/business-benefits-of-document-scanning,,en.
Konklusion
In this article we have discussed different business benefits of document scanning. There will be much more points to discuss about document scanning and their advantages. Here, we have covered some of the key benefits. Hope this will help you to understand the basic business advantages of document scanning.
