Dokumentskandering,,en,Wat is die sakevoordele?,,en,Hou u daarvan om deur verskillende lêers te soek deur na die regte dokument te soek,,en,Dit kan 'n tydrowende taak wees,,en,daarom is dit noodsaaklik om dit te oorweeg om 'n dokument-skanderingstelsel te implementeer,,en,een wat u dokumente op 'n enkele plek stoor,,en,terwyl u ook binne sekondes die gewenste lêer kan opspoor,,en,Laat ek u dit vra,,en,waarom sou u kies om lêers in u kantoor te stoor wanneer u dokumente veilig op u rekenaar kan laai?,,en,Sommige van u is bang vir verandering,,en,terwyl ander onder die indruk is dat die oorgang van die hantering van harde kopieë na elektroniese lêers nie so veilig is nie,,en,Ek sal jou vertel hoekom dit noodsaaklik is om 'n dokument-skanderingstelsel te implementeer,,en,Ek sal die belangrikste voordele dek,,en,Verhoogde sekuriteit,,en,Betroubare rugsteunplanne,,en – What Are The Business Benefits?
Oorsig:
Do you enjoy sifting through various files looking for the right document? It can be a time-consuming task, which is why it is vital to consider implementing a document scanning system, one that stores your documents in a single spot, while also allowing you to find the desired file within seconds.
Let me ask you this: why would you opt to store files in your office when you can safely load documents to your computer? Some of you may fear change, while others may be under the impression that transitioning from dealing with hard copies to electronic files may not be as safe.
Throughout this article, I will tell you why it’s essential to implement a document scanning system. I will cover these key benefits:
- Heightened security
- Reliable back-up plans
- Verbeter u ekologiese voetspoor,,en,Betters kliëntediens,,en,Bespaar tyd en kontant,,en,Verleen u makliker toeganklikheid,,en,Wat is dokumentskandering en hoe kan dit help?,,en,dokumente skandering beteken om harde kopieë van belangrike dokumente op u rekenaar te skandeer,,en,met die regte stelsel,,en,die hele proses sal u toegang hê tot 'n verskeidenheid nuttige funksies,,en,sommige skandeerders sal u lêers soos woordlêers eerder as beelde stoor,,en,as u 'n sleutelwoord invoer,,en,u lêer verskyn,,en,ander skandeerders laai slegs u lêers as prente,,en,maak dit moeilik om tred te hou met die omskakeling van u dokumente na 'n woordlêer of om grootmaatskanderings te organiseer,,en,Dokumentskandering kan help om die laaiproses te laat verloop,,en,stoor,,en,en soek na lêers super maklik en doeltreffend,,en,Na watter funksies moet u kyk,,en
- Betters customer service
- Saves you time and cash
- Gives you easier accessibility
What is document scanning and how can it help?
To put it simply: document scanning means scanning hard copies of important documents onto your computer. Yet, with the proper system, the entire process will enable you to access a variety of helpful features.
For example, some scanners will save your files like word files rather than images. Therefore, when you type in a keyword, your file will pop up. However, other scanners will only load your files as images, making it hard to keep up with converting your documents to a word file or organizing bulk scans.
Document scanning can help to make the process of loading, storing, and searching for files super easy and efficient.
Which features should you look for?
As u die regte dokumentskandeerder vir u besigheid ondersoek,,en,is dit noodsaaklik om te weet watter funksies u onderneming kan bevoordeel,,en,in wese,,en,die meeste besighede sal voordeel trek uit hierdie funksies,,en,'N Stelsel waarmee u 'n hoop dokumente kan skandeer,,en,Outomatiese funksies wat die lêer wat u laai herken,,en,Optiese karakter herkenning,,en,OCR,,en,Met hierdie funksie kan u PDF-lêers maklik omskakel na woorddokumente,,en,maak dit maklik om via sleutelwoorde na die dokument wat benodig word, te soek,,en,'N Stelsel waarop u lêers gestoor word,,en,eerder as op 'n databasis - stoor u lêers op 'n,,en,kan sake bemoeilik,,en,'N Dokument-skanderingstelsel wat dit maklik maak om lêers met werknemers te deel,,en,kliënte,,en,en sakevennote,,en, it’s essential to know which features can benefit your business. However, in essence, most businesses will benefit from these features:
- A system that allows you to scan a heaping pile of documents
- Automated features that recognize the file you’re uploading
- Optical Character Recognition (OCR)—this feature allows you to convert PDF files to word documents easily, making it easy to search for the document-in-need via keywords
- A system that saves your files on Windows rather than on a database—saving your files on a database can complicate matters
- A document scanning system that makes it easy to share files with employees, customers, and business partners
Waar kan u 'n dokument-skanderingstelsel vind wat al hierdie funksies bevat en meer,,en,Ek beveel sterk aan dat u 'n vooraf skandeerprogram soos HP ondersoek,,en,Dit is beslis die moeite werd,,en,Hoe kan 'n dokument-skanderingstelsel u besigheid bevoordeel?,,en,Hieronder sal ek u alles vertel,,en,Wat gebeur as iemand by u kantoor inbreek en u lêers steel,,en,As u u lêers op u rekenaar skandeer,,en,jy hoef nie bekommerd te wees oor diefstal nie,,en,die meeste stelsels gee u die vermoë om te bepaal wie toegang tot elke lêer het,,en,u kan ander veiligheidsmaatreëls uitvoer om te verseker dat niemand by u rekenaar inbreek nie,,en,U kan 'n wagwoord van 12 letters vir u lêers skep,,en,Sorg dat u simbole insluit,,en,en hoofletters en kleinletters,,en? I highly recommend looking into an advance scanning program like HP. It’s definitely worth it.
How can a document scanning system benefit your business? I will tell you all about it below.
- Heightened security
What happens if someone breaks into your office and steals your files? When you scan your files onto your computer, you won’t have to worry about theft. For example, most systems grant you the ability to track who has accessed each file. Plus, you can perform other security measures to ensure that no one will break into your computer. How?
- You can create a 12-letter password for your files. Be sure to include symbols, numbers, and uppercase and lowercase letters. Some statistics note that it will take a hacker two hundred years to figure out a 12-letter password. Do you think he or she would like to spend their entire life working on a task that they will never crack? Probably not.
- Check who can access your files in the wolk. You can easily track who has looked at which documents.
- Consider hiring a white-hat hacker to perform a penetration test. A white-hat hacker knows and understands the methods black-hat hackers use to steal information, so he or she will inform you of how you can heighten your security.
You can up your security by investing in a document management system (DMS). A viable DMS will provide you with a cabinet-like feature that enables you to organize your files, en die sekuriteit will help to ease your mind when it comes to fearing hackers of 'n onbetroubare werknemer,,en,Wat sal u doen as u kantoor in vlamme opgaan,,en,Of as 'n vloed jou lêers vernietig,,en,Dit sal eeue neem om te hervestig,,en,organiseer,,en,en uit te vind hoe u belangrike dokumente kan ophaal,,en,die meeste dokumentbestuurstelsels is versoenbaar met wolkstelsels,,en,As u 'n groot besigheid is,,en,jy kan na óf warm kyk,,en,koue,,en,of geargiveerde wolkstelsels - dit hang alles af van wat u besigheid benodig,,en,Hou in gedagte dat warm stoor meer kos as koelberging,,en,dit is uiters belangrik om te weet dat u altyd u lêers kan rugsteun,,en,wat kan help om u dokumente veilig te hou, of daar brand,,en,vloed,,en,of 'n rekenaar afbreek,,en,Waarom papier mors as u papierloos kan raak,,en,In vandag se dag en ouderdom,,en.
- Reliable back-up plans
What will you do if your office goes up in flames? Or if a flood destroys your files? It will take ages to relocate, organize, and figure out how to retrieve important documents. Thankfully, most document management systems are compatible with cloud systems.
If you are a large business, you can look into either hot, cold, or archived cloud systems—it all depends on what your business needs. Keep in mind that hot storage costs more than cold storage!
However, it’s vital to know that you can always back-up your files, which can help to keep your documents safe whether there’s a fire, flood, or a computer break down.
- Verbeter u ekologiese voetspoor,,en,Betters kliëntediens,,en,Bespaar tyd en kontant,,en,Verleen u makliker toeganklikheid,,en,Wat is dokumentskandering en hoe kan dit help?,,en,dokumente skandering beteken om harde kopieë van belangrike dokumente op u rekenaar te skandeer,,en,met die regte stelsel,,en,die hele proses sal u toegang hê tot 'n verskeidenheid nuttige funksies,,en,sommige skandeerders sal u lêers soos woordlêers eerder as beelde stoor,,en,as u 'n sleutelwoord invoer,,en,u lêer verskyn,,en,ander skandeerders laai slegs u lêers as prente,,en,maak dit moeilik om tred te hou met die omskakeling van u dokumente na 'n woordlêer of om grootmaatskanderings te organiseer,,en,Dokumentskandering kan help om die laaiproses te laat verloop,,en,stoor,,en,en soek na lêers super maklik en doeltreffend,,en,Na watter funksies moet u kyk,,en
Why waste paper when you can go paperless? In today’s day and age, Dit is uiters belangrik om u sakeplan op te knap na omgewingsvriendelike praktyke,,en,U kan selfs geld spaar as u na 'n papierlose kantoor gaan,,en,Fotokopie-koste kan mettertyd optel,,en,dus hoe minder papier moet u kopieër,,en,hoe minder geld sal jy spandeer,,en,Waarom u tyd mors om te soek na 'n dokument wat 'n klant benodig, kan u die lêer met enkele muisklikke vind,,en,Wanneer 'n kliënt,,en,vennoot,,en,of iemand met 'n sake-verwante ondersoek jou bel,,en,dit is noodsaaklik om vinnig die inligting te vind wat hulle benodig,,en,Dit kan maklik wees om te vergeet dat u inligting vir 'n klant moet kry,,en,veral as u deur kaste met papierdokumente moet sif,,en,Met dokumentskandering kan u die lêers byna onmiddellik vind,,en. You may even save some money when you go to a paperless office. Photocopy costs can add up over time, so the less paper you have to copy, the less money you’ll spend.
- Betters customer service
Why waste time searching for a document a customer needs when you can find the file with a few clicks of the mouse? When a customer, business partner, or someone with a business-related inquiry calls you, it’s essential to find the information they need fast. It can be easy to forget that you need to find information for a customer, especially if you have to sift through cabinets of paper documents. However, document scanning enables you to find the files almost immediately.
Plus, kan u kreatief raak oor hoe u u lêers organiseer wanneer u dit op u rekenaar het,,en,maar daar is net soveel maniere waarop u harde kopieë van u dokumente kan sorteer,,en,Waarom moet u 'n werknemer betaal om 'n uur of twee na die harde kopie van die dokument te soek wanneer hulle die lêer binne enkele minute op 'n rekenaar kan opspoor,,en,As u u werknemer betaal,,en,USD per uur,,en,u sal die bedrag bestee het aan die voltooiing van 'n onnodige taak,,en,u werknemers kan aan 'n ander baan werk,,en,een wat kan help om u besigheid te bevorder,,en,deur u lêers na u rekenaar te skandeer, bespaar u tyd en geld,,en,Waarom 'n lêer per e-pos deel wanneer almal in u kantoor op dieselfde plek toegang tot die lêer kan kry?,,en,Bekommerd dat iemand die lêer sal sien,,en, but there are only so many ways you can sort hard copies of your documents.
- Saves you time and cash
Why pay an employee to look for a hard copy of a document for an hour or two when they can find the file within minutes on a computer? If you pay your employee 30 USD per hour, you will have spent that amount on completing an unnecessary task. Therefore, your employees can work on another job, one that can help to advance your business. In the end, scanning your files to your computer will save you time and money.
- Gives you easier accessibility
Why share a file via email when everyone within your office can access the file in the same spot? Worried that someone will see the file? U kan wagwoorde en ander veiligheidsmaatreëls gebruik om te verseker dat slegs die regte mense die lêer sal sien,,en,As daar 'n enkele toegangspunt is,,en,almal kan deel,,en,beskou,,en,en lêers op een plek te ontvang,,en,maak die hele proses superdoeltreffend,,en,Gaan u van 'n kantoorgevulde kantoor na 'n papiervrye ruimte,,en,'N Dokument-skanderingstelsel sal waardevolle kantoorruimte bevry,,en,verminder koste,,en,en 'n doeltreffender werksomgewing te skep,,en,In hierdie artikel het ons verskillende sakevoordele van dokumentskandering bespreek,,en,Daar sal baie meer punte wees om oor dokumentskandering en die voordele daarvan te bespreek,,en,ons het enkele van die belangrikste voordele gedek,,en,Ek hoop dat dit u sal help om die basiese sakevoordele van dokumentskandering te begryp,,en,techalpine.com/business-benefits-of-document-scanning,,en.
When there’s a single point of access, everyone can share, view, and receive files in one spot, making the entire process super-efficient.
Will you go from a paper-filled office to a paper-free space? A document scanning system will help to free up valuable office space, reduce costs, and create a more efficient work environment.
Gevolgtrekking
In this article we have discussed different business benefits of document scanning. There will be much more points to discuss about document scanning and their advantages. Here, we have covered some of the key benefits. Hope this will help you to understand the basic business advantages of document scanning.
